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Dear Resident, The attached information deals with property taxes, late notification procedures and our budget. Some
new policies have been implemented, and new ordinances passed. Some of the information contained has been
abbreviated
for mailings. A special thanks to Treas. Mark Klein for his input. This information will be mailed out in hard copy
for anyone not on my email list. If you have trouble opening the attachment, this info is also on our website below.
With Regards, Vicki
City of Strathmoor Village, Kentucky
Procedures for Notification
and Collection of Property Tax Due
Date: March 9, 2009
OverviewProper notification and ultimately the timely collection of property taxes owed by Strathmoor Village, KY residents
are crucial. The following procedures have been adopted by the Board of Commissioners to insure that residents are properly
notified throughout the tax collection process.
Procedures
·
Prior to 28 February ("Discounted Amount Period") - Payments will be retrieved from the Strathmoor Village post
office box and tax payments will be recorded in both paper and electronic form by both the Treasurer and Bookkeeper for Strathmoor
Village. At month end, an audit/review will take place to authenticate tax payments received. This procedure will be followed
throughout the tax collection period.
· 28 February - 31 March ("Face
Amount Period") - Board of Commissioners will be presented with report indicating # of taxpayers which have not made
payment during discount period or owe a balance due to paying discount amount too late.
1 st Notice: A brief note from
the Treasurer will be sent regular mail to those tax payers not taking advantage of the discounted amount and reminding them
that face amount is due before 31 March. A note will also be sent to taxpayers in the event that their discounted payment
is received too late. This will hopefully prevent small balance delinquencies from remaining unpaid.
·
After 31 March ("Face Amount + Penalty Period") - Board of Commissioners will be presented with list of taxpayers
still unpaid. This list will include both current year and past year delinquent amounts.
2nd Notice: A letter will be
sent regular mail from the Treasurer to each taxpayer that is delinquent. This letter will be addressed to both current year
non-payers as well as past year non-payers indicating the payment required prior to 30 April to remedy the delinquency.
· After 31 May (Penalty Period - 60 Days+ Delinquent) - Board
of Commissioners will be supplied with list of delinquent taxpayers. Board will be asked to share any information they may
have which would assist in collecting payment.
3rd Notice: A letter will be sent Certified Mail to researched address
containing the amount due prior to 30 June at which point the list will be submitted to our auditors. This letter will also
indicate that past due taxpayers' names may be published in both the Strathmoor Newsletter, as well as posted on the City
website. This letter will also state that the taxpayer will be bearing any collection costs including the cost of this
certified letter.
· 30 June - List of delinquent tax payments submitted
to City of Strathmoor Village auditors.
· After 30 June (Penalty Period
- 90+ Days Delinquent) - Board will be presented with list of names and City Attorney will be instructed specifically to send
a letter to the delinquent tax payers and collect using legal means necessary for the remainder of the year and provide information
as obtained to the board throughout the rest of the year.
4th Notice: Letter from City Attorney sent Certified Mail
indicating the amount due and a draft of a lien notice that will be processed if payment is not received within ten (10) days
after letter mailing.
· Finally, as the new tax year bills are prepared
for mailing, a letter will be included with the current year's bills to all tax payers still owing for past year(s) advising
them of delinquent amount due assuming payment prior to 28 February. This will be the 5th Notice received by the tax payer
during the calendar year advising that there is a delinquent tax due the City.
Discount/Penalty Structure
for Property Tax Payments
Date: May 1, 2009
Overview
Strathmoor Village, KY operates on a fiscal year where
taxes are due in the following calendar year from when the tax liability was incurred. Example-2008 Property Taxes were due
by March 31, 2009.
Most municipalities impose a penalty on delinquent tax payments, as well as, award a discount
for those payments that are made early. A properly managed discount/penalty policy can drastically improve property tax payment
collections.
Old Policy
"Taxes are billed the 3rd week of December of the assessment year, and payable with
10% discount if received by the end of February of the following year; face value is due up to March 31. If paid any time
in April, a 15% penalty applies, 4% interest per month thereafter. " - Current SV Ordinance
New Policy
"Taxes Are billed the 3rd week of December of the assessment year, and payable with 10% discount if received by the
end of February of the following year; face value is due by March 31. If paid any time in April, a 10% penalty applies;
a penalty of 1% the Face Value will be added per month thereafter. "
This new wording reduces the April payment
penalty from 15% to 10%. The monthly penalty is reduced from 4% to 1 % and the compounding factor is eliminated.
CITY OF STRATHMOOR VILLAGE
ORDINANCE NO. 21
SERIES 2009
AN ORDINANCE adopting the Jefferson
County, Kentucky, ad valorem tax assessment for the City of Strathmoor Village, Kentucky, and the levying of an ad valorem
tax thereon for the general operation purpose of the City.
WHEREAS, pursuant to provisions of Kentucky Revised Statute 132.285 and Kentucky Revised Statute 92.280, et. Sequitur, the
City desires to fix the ad valorem assessment valuation for the City tax purposes, to fix the levy date and due and delinquency
dates and to levy and collect said taxes.
NOW THEREFORE, be it ordained by the Commission of the City of Strathmoor Village, Kentucky;
SECTION ONE: January 1, 2009 is hereby set as the assessment date for all real property subject to City taxation with
the boundaries of the City of Strathmoor Village, Kentucky.
SECTION TWO: The County assessment of property situated within the City of Strathmoor Village, Kentucky is hereby adopted
as the City assessment for the City ad valorem taxation for the fiscal year July 1, 2009 through June 30, 2010.
SECTION THREE: The tax bills shall be based on the assessment of property within the corporate limits of the City of
Strathmoor Village, Kentucky by the Jefferson County Property Valuation Administrator. Said bills shall be prepared
by the PVA and mailed by the City Clerk and/or Treasurer of Strathmoor Village. Each tax bill shall show the lot and
block number, assessment of real property and improvements, if any, the name of the supposed owner, the ad valorem tax rate
as set hereinbelow, and the total amount due.
SECTION FOUR: Upon delivery of such tax bills, the City Treasurer shall receive all remittances and account to the City.
Collection of all delinquent taxes shall be made in the manner prescribed by law. Incorporated by reference into this ordinance
and attached hereto is the “Procedures for Notification and Collection of Property Tax Due” which shall apply
to the collection and policies concerning City of Strathmoor City Taxes. Further incorporated and attached is the “Discount/Penalty
Structure for Property Tax Payments” which shall apply to City taxes as well. Both of the policies above were adopted
by the Strathmoor Village Board of Commissioners and shall apply to ad valorem taxes imposed within the City of Strathmoor
Village.
SECTION FIVE:
The ad valorem tax rate for the fiscal year July 1, 2009 to June 30, 2010, for the City of Strathmoor Village, Kentucky, is
hereby fixed at .31 per one hundred dollars valuation of property assessed for taxation. Said tax shall be due and payable
as follows:
If paid
on or before February 28, 2010 – Face amount less 10% discount plus $95 fire assessment.
If paid on or before March 31, 2010 – Face amount plus $95 fire assessment.
If paid on or before April 30, 2010 – Face amount plus 10 % penalty plus $95 fire assessment.
If paid after April 30, 2010 – Face amount plus 10% penalty plus 1% per month, or part thereof until paid in full plus
$95 fire assessment.
SECTION SIX: The proceeds of such taxes are to be used to fund the general operation of the City for the fiscal budget
year July 1, 2009 through June 30, 2010.
SECTION SEVEN: This Ordinance shall take effect upon its passage and approval and publication as required by law.
PASSED AND APPROVED THE 8TH DAY OF JUNE, 2009.
CITY OF STRATHMOOR VILLAGE
ORDINANCE NO. 23
SERIES 2009
AN ORDINANCE imposing an assessment of $95.00 per ad valorem taxpayer for fire protection within the corporate limits of the
City of Strathmoor Village, Kentucky for the fiscal budget year July 1, 2009 through June 30, 2010.
WHEREAS, the City of Strathmoor Village, Kentucky is desirous of having quality fire protection for its citizens.
SECTION ONE: That
each ad valorem taxpayer within the corporate limits of the City of Strathmoor Village, Kentucky is assessed $95.00 for the
purpose of fire protection with the City of the fiscal budget year July 1, 2009 through June 30, 2010.
PASSED AND APPROVED THE 8TH DAY OF JUNE, 2009.
CITY OF STRATHMOOR VILLAGE
ORDINANCE
NO. 22
SERIES 2009
AN ORDINANCE adopting the City of Strathmoor Village, Kentucky annual budget for the fiscal year July 1, 2009 through June
30, 2010 by:
NOW THEREFORE,
be it ordained by the City of Strathmoor Village, that the annual budget for the fiscal year beginning July 1, 2009 and ending
June 30, 2010 is hereby adopted as follows:
INCOME 2009-2006
BUDGETED
REVENUE
Property Taxes/Assessments
192,755.00
Police Revenue
81.200.00
Bank Related Revenue
23,500.00
Fees and Refunds
26,400.00
Additional Revenue
14,975.00
TOTAL REVENUE
$338,830.00
OPERATING EXPENSES
Services and Maintenance
141,240.00
Professional Services
31,300.00
Police Related Expenses
138,345.00
Additional Expenses
27,945.00
TOTAL OPERATING EXPENSES
$338,830.00
This Ordinance shall take effect upon passage and publication.
PASSED AND APPROVED THE 8TH DAY OF JUNE, 2009.
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